The Grants and Philanthropic Operations Manager position is ideal for a mid-career nonprofit fundraising professional well-versed in all aspects of philanthropy. This position acts as the primary grants officer for the organization and also supports department operations, especially data management.

Grants Management – 40%
1. Maintain calendar of current and potential funding opportunities.
2. Research existing funders for additional opportunities and to deepen existing relationships. Research potential funders for potential fit with Cygnet programs.
3. Project management of grants through their various cycles, from planning, drafting, execution and reporting. Highlight potential issues with appropriate departments.
4. Write initial draft grant proposals and manage subsequent drafts as they move through the writing process.
5. Collect reporting data and other metrics needed for grant applications.
6. Coordinate with other departments to acquire needed information for grant proposals.
7. Complete grant reports as required by funders.

Philanthropy Operations – 40%
1. Help draft written content for campaign asks, gift acknowledgement and other copy, as needed.
2. Run reports as needed for department and organizational planning.
3. Run segmented patron lists for campaigns.
4. Print letters, labels and other materials for campaign mailings.
5. Coordinate volunteers for campaign mailings.
6. Process incoming donations and allocate properly in database.
7. Verify accuracy of donor acknowledgements generated by box office staff and then print/send.
8. Help maintain donor database, including importing and exporting data, keeping donor information up to date, merging duplicate accounts, etc.
9. Run regular reports to track campaign progress.

Special Event Operations – 10%
1. Run reports for special events planning.
2. Run lists for special events invitation, sponsorship and auction solicitation mailings.
3. Process incoming special event ticket sales, gifts, sponsorships and auction item donations.
4. Create auction packages based on special events committee decisions.
5. Maintain special event donor database, including entering ticket sales, auction information and photos, configuring web site and mobile bidding.
6. Print reports and lists of attendees, donors, sponsors and auction activity.
7. Print name tags, place cards, labels and other collateral needed for events.
8. Assist with check-in and auction at special events.

Donor Relations – 5%
1. Process donor single, season and complimentary ticket requests.
2. Attend donor events.
3. Represent Cygnet Theatre at select community events, as needed.
4. Fill in with donor relations as needed to cover vacations and illness.

Department Operations – 5%
1. Ensure confidentiality of all transactions.
2. Ensure compliance with all federal, state and local laws and regulations. Ensure company policies and procedures are maintained.
3. Research industry trends and best practices and suggest improvements.
4. Other duties as assigned.

– Bachelor’s degree required. Preference for a degree, certificate or coursework in nonprofit management.
Prior experience working in a nonprofit development department. Preference for experience working for a theatre or other arts organization. ‬
– Excellent, proven grant proposal writing experience. Experience managing the City of San Diego Commission of Arts and Culture grant cycle preferred.
– Excellent analytical and database management skills.
– Energetic and motivated with strong organizational and project management skills.
– Excellent verbal communication skills.
– Ability to work on multiple projects simultaneously with a demonstrated ability to work as part of a team.
– Proficiency in Microsoft Office Suite.

Note: This position will require occasional availability on evenings and/or weekends.

Compensation: Full-time position. Salary range $50k – $55k. Benefits and 401K included.

Supervises: Volunteers for mailings and other projects and part-time staff at special events.

To join our team – send a resume, sample grant proposal and a cover letter to Development Director Marinda Peugh at

Cygnet Theatre is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws.

About Cygnet Theatre: Founded in 2003, Cygnet Theatre is a leading regional company and one of San Diego’s cultural icons. Each year, Cygnet Theatre creates an eclectic mix of 6 or 7 main stage productions, from classics to world premieres to Broadway-style musicals. On stage and off, Cygnet Theatre is dedicated to bringing the best performances to San Diego. Beyond its work on the stage, Cygnet provides educational and outreach programs to youth, emerging artists and Military communities around San Diego County.

Mission: Believing in the power of theatre to startle the soul, ignite debate and embrace the diversity of the community in which it serves, Cygnet Theatre Company is fearlessly committed to the dissection, examination and celebration of the human story through the medium of live theatre.